Your exhibitor checklist
This is the screen that replaces the email chase. Everything the conference team needs from an exhibitor is listed with a due date, and what is uploaded here lands on the conference website without anyone rebuilding a page.
Northfield Women's Health
Silver sponsor. Booth not yet selected. Signed in as Elise Tran.
5 required items left. Reminders go out automatically at fourteen, seven and two days before each due date.
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Sign the exhibitor agreement
Countersigned copy is stored here for your records.
Done August 12, 2026
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Pay the sponsorship invoice
Paid by check, received August 15.
Done August 15, 2026
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Submit your company description
Up to 100 words. Appears on the exhibitor page and in the printed program.
Overdue, due February 5, 2027, 16 days ago
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Upload your logo
SVG preferred, or PNG at 1200px or wider on a transparent background.
Not started, due February 12, 2027
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Register your booth staff
2 of 3 badges claimed. Unclaimed badges are released March 15.
Part done, due March 15, 2027
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Provide your certificate of insurance
Required by the venue. General liability, $1M minimum.
Not started, due March 1, 2027
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Choose your booth location
Silver selection opened January 5. Remaining spaces are first come.
Not started, due January 25, 2027
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Submit an abstract for the exhibitor showcase optional
Twenty-minute slot on the Friday programme. Opens to sponsors on February 1.
Not open yet
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Send an item for the attendee bags optional
Optional. 400 pieces, shipped to the venue by April 9.
Not started, due April 9, 2027
Each button opens the screen that item would really have. Nothing is uploaded or stored beyond this browser session, and this link puts the checklist back.
What the conference team sees
The same information from the other side: one screen listing every exhibitor and every outstanding item, sorted by what is late.
| Exhibitor | Tier | Outstanding | Oldest overdue |
|---|---|---|---|
| Northfield Women's Health | Silver | 5 items | Description, 16 days |
| Bellwether Diagnostics | Gold | 1 item | — |
| Aurora Fertility Education | Silver | 4 items | Insurance, 3 days |
| Sage & Stone Publishing | Bronze | None | — |
| Clearwater Family Medicine | Bronze | 2 items | — |
Illustrative figures. Only the row above is driven by the checklist.